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How to Integrate Spare Parts Management into Your CMMS

  • Last Updated: September 12, 2012
  • Greg Arbour
  • 2 min read

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How to Integrate Spare Parts Management into Your CMMS

Spare parts management is an important aspect of your business. If parts are left for too long, not recycled and forgotten about, they can not only be ruined but cost you a lot of money in the long run. suggests, “How parts are stored and cared for is critical to extending their shelf life and that of each relevant asset.”
Whether you are working with 100’s of different parts or you just have a few extra skid steers, the key to keeping them organized and usable is managing them within your CMMS software. There are a number of ways you can do so, and take advantage of the integration as well.

Be Prepared: Get Mobile

So, you have spare parts. Though you may see the management of these assets as a hassle, it can be an advantage for your business when properly integrated into your CMMS software package. If you have an upgraded system, you will often have the opportunity to utilize mobile capabilities and this can be beneficial for you and your employees.

According to, “Wireless technology can capture inventory through bar codes and transmit the data in real time to the corporate network. Critical material availability is easier to track, resulting in timelier asset management.” So, how does this work for your business?

  • Be everywhere your employees are: If a driver is on the road, and needs a spare part, they can easily access the entire parts inventory right then and there. Not only does this cut down on the time it takes to get what they need, but gives your employees a quick and easy way to stay informed and prepared.

Customize Your Inventory: Get Organized

Instead of forgetting about the spare parts because you can’t seem to find them, you need to make them readily available within CMMS. To do this, you’ll want to customize various aspects of the program.

  • Building customization: If you can’t find the parts, you won’t be able to use them. Instead of going directly to the new parts or ordering something you don’t need, be sure that your search and auto-populate is customized. You can do this by broadening your search to keywords, phrases, dates, or brand.

Avoid Damage: Stay Maintained

In order to keep your parts usable, you have implemented a maintenance cycle. In spare parts management, this is the most important aspect, as well. When you forget about the spare parts on the back of the shelf, they can become rusted and unusable wasting time and money – thus, it’s important you treat them like every other product you have.

  • Scheduled inspections: Be sure that your CMMS software automatically generates notifications for spare part inspections. If they are not taken care of, you waste money on the part itself, the time it takes to get a new one, and the inventory management you’ve been maintaining.

Spare parts are a great asset to your business, but only if you can use them, find them and take care of them. By integrating this into your current CMMS you can be sure to get the most for your money and take advantage when the time comes.

Bio: Jessica Sanders is an avid small business writer touching on topics that range from social media to fleet tracking software and commercial vehicle insurance. She is a professional blogger and web content writer for

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