Simplified work orders
Easily create, assign, and manage unlimited work orders from your mobile device, tablet, or desktop computer. See who’s working on what, and get notifications when the work is complete.
Drag and drop calendar
View, assign, and balance technicians’ assignments and priorities with the drag and drop calendar. The calendar gives you a full overview of what maintenance is done by who, when, and what its status is.
Parts and supplies tracking
Get better control over inventory. Track parts and supplies, optimize inventory levels, or manage inventory at multiple locations through a single, integrated maintenance and asset management system.
Mobile access, anytime, anywhere
No matter where you are, our mobile CMMS gives you complete access to all the tools you need from your favourite device. Quickly scan an asset barcode or QR code to pull up the asset record, take a picture of the damage, and create a work order while you’re on location. Once you’ve finished the repair, use your mobile device to snap a picture of the completed job, attach it to the work order, and close it out on the spot.
Feature by feature
CMMS features, information and overview
Powerful work orders designed with simplicity
We’ve gone the extra mile to bring you the most effective work order system yet, designed with simplicity in mind. Provide technicians with detailed work instructions created from standard job lists. Attach videos, pictures, manuals or files to work orders. Track technician time, parts, and supplies consumed. Add completion notes and even print to paper. Automate email notifications to technicians. Make and reuse task lists and procedures. Include multiple assets on the same work order for safety inspections or maintenance rounds. Close work orders with autofill completion and multi-task selection to bulk close tasks. Use advanced options to add multiple assets to work orders, clone tasks, and quickly build inspection rounds.
Quickly import your existing data
Import your existing maintenance records, assets, and schedules from CSV or Excel to easily migrate from other work order software. Drag and drop and multi-select functionality lets you quickly add assets, clone records, and organize your assets into the perfect hierarchy. You can even add equipment using your mobile phone’s camera and GPS as you walk through your facility. Getting set up is a breeze with our walk-through training module, embedded video tutorials and setup meter to track your progress.
Start scheduling maintenance today
Get preventive maintenance (PM) and safety inspections done on time, every time. Create preventive and scheduled maintenance work orders from your templates and trigger them by any combination of date, time, meter readings, alarms, or events. Create reusable tasks and schedules for preventive and scheduled maintenance. Create task libraries or clone PM tasks to rapidly build PM scheduled maintenance work orders. Nest your PM schedules inside each other to stack PM tasks and avoid multiple work orders. Make PM triggers fixed to specific dates, times and meter readings or floating to re-start the maintenance interval after the PM work order is closed.
Easily find and compare parts and supplies
Manage all your MRO inventory with Fiix. Our patent pending MRO tools let you quickly add missing technical data, pricing, and supplier information to your asset and supplies records. Use the built-in MRO marketplace, with over 1 million items, to find parts, compare pricing, and get reviews. Then use the purchasing module to send RFQ’s and purchase orders to suppliers or buy online. Stuck with overstocked supplies and decommissioned equipment? Post them to the marketplace and convert them into cash.
Pre-built and custom reports for better maintenance
Choose the reports you need to make better business decisions from our library of over 100 standard maintenance management reports. Instantly print or create PDFs and email reports to the people that matter. Automatically generate and send reports at regular intervals. Create custom printable list views of assets, work orders, schedules and more. Use the report writer to unlock all your maintenance data to create actionable custom reports. Or use your dashboard for a quick look at key maintenance KPIs.
Powerful purchasing module with user-defined workflows
Create purchase requests, check inventory, or source and compare over 1 million parts. Quickly create and send RFQs or POs electronically or by fax or phone.
Enterprise grade user permissions, security, and controls
Store worker certifications and control which features they can access. Put users into role-based groups and notify users/groups of only the events that concern them. Leverage multi-site control permissions location-by-location to view a roll-up of all activities in real time.
Manage your environmental, health, and safety obligations
Our robust audit log tracks all activity in our maintenance software. Attach OSHA information, MSDS or other critical safety instructions. Centrally manage documents and versions to ensure ISO compliance and track worker training certifications and get expiry notifications.
Leverage our pre-built ERP integration adapters
Fiix allows you to easily push and pull information to and from other enterprise software like ERP and financial software systems.
Connect Fiix to just about anything
From machine sensors to financial or ERP systems, we have an advanced API and growing family of connectors to get the job done. Use our machine adapters to monitor and record equipment meter readings and trigger notifications and service requests based on any number of priorities. Collect and display data in real time or archive it for future analysis. You can even create your own connectors using our SDK and developer sandbox environment.
Your workflow is a customizable list of activities that allow you to automatically execute specified actions, like sending an email notification to your manager when a trigger is met.
Never lose track of rotating assets and spares again
Track rotating assets and rebuilds as they move between work orders, people, facilities, sites and your external suppliers’ and contractors’ repair shops. Use our permission and rules engine to require personnel to make requests to move assets between physical locations and define who can approve or reject the requests for each site. Fiix will do the rest, so you’ll always know the status and location of your rotating assets and spares. You can also use rotating assets to manage your tool crib.
Use your CMMS to track parts from request and purchase, to receipt and use. Start building user-defined purchasing workflows that match your company’s processes. Or, easily create purchase requests, check inventory levels, or purchase parts directly with our built-in parts and supplies sourcing tool.
Easily build, slice, and dice reports
Forget the coin toss and start making insightful decisions today. Our solution puts powerful data at your fingertips with over 100 pre-built professional reports. Schedule regular reports and automatically email them to managers, use the dashboard to see KPIs, or create your own customizable reports from over 50 editable templates with our custom report builder.
Manage multiple sites with one tool
With our advanced multi-site capabilities you can manage any number of sites anywhere in the world in any time zone or currency. Assign site-specific permissions to your personnel and attach them to the administrator group in one site or the technician group in another. All sites get rolled-up and displayed in real time so you can create detailed reports of all your maintenance activities with just a few clicks.
Manage moving rotating assets
Keep track of all the moving parts. Manage rotating assets and rebuilds as they move between people, work orders, sites, and your external contractors’ and suppliers’ shops.
Flexibility to connect to other software
Connect directly to machines to read their critical sensor data, trigger maintenance from equipment alarm states, extend equipment monitoring and analytics systems, or connect to other enterprise software through our pre-built connectors and API. Extend the power of our platform today by easily pulling and pushing data to and from your CMMS over rich and secure protocols.
Learn more about how to integrate with Fiix
Transform your CMMS to match your workflows. Customize the appearance of work order forms with drag and drop functionality, add custom fields, rename or translate field labels, build custom drop down field options, or turn features on or off to make your CMMS as easy or as sophisticated as needed. Have another custom feature in mind? Learn more about how we can build custom features in weeks.