High maintenance costs and too much reactive maintenance are two frustrations all maintenance teams can do without. Shifting from reactive maintenance to preventive maintenance can help boost the bottom line by cutting costs, reducing downtime, increasing productivity and minimizing inefficiencies. Here’s how four companies transformed their maintenance operations from reactive to preventive with CMMS software.
The aquaculture industry trailblazer who risked a failing grade
The company
Scottish Sea Farms, pioneers in the farming of superior quality Scottish salmon.
The challenge
The company had no system to track its machinery and help its team members stay accountable. This meant that the company risked failing one of its regular food safety compliance audits and losing tens of thousands of dollars in downtime.
The solution and results
Scottish Sea Farms needed CMMS software to help them gain control over their maintenance, record assets, measure KPIs, track maintenance tasks, manage checks, and provide sound data to auditors. After testing a free version of Fiix, they deployed the software full-time.
After implementing Fiix’s CMMS at all facilities, Scottish Sea Farms has yet to fail an audit and has achieved an 85% maintenance completion rate. The company also fully automated work orders and gained the ability to move assets between sites more efficiently.
What they’re saying
“It was no effort at all…from the initial contact to going live on the system, it took less than a week. I’m also impressed at how the system has grown since 2012. They modify the system according to our needs.” – Ewen Leslie, Freshwater Engineering Manager at Scottish Sea Farms
The packaging manufacturer with crossed wires
The company
Ardagh Group, a global leader in glass and metal packaging solutions with 109 glass and metal manufacturing facilities in 22 countries.
The challenge
Standardized maintenance procedures were non-existent at the company, leading to a lack of coordination, consistency and communication between sites and maintenance teams.
The solution and results
Ardagh Group sought CMMS software to address inefficiencies and an ailing bottom line. They gained input from stakeholders and analyzed desired features. They found their perfect match in Fiix’s CMMS solution, rolled it out at three pilot plants and then introduced it to seven facilities.
The maintenance team at Ardagh Group was able to generate detailed reports for KPIs and analyze those KPIs to optimize their preventive maintenance. This led to a 15% cost savings and helped the maintenance team save time and cut out the headaches.
What they’re saying
“Before Fiix, the guys on the floor were thinking, ‘I hope I get everything done. I’m not even sure exactly what needs to be done.’ Now…it’s more like, ‘I know specifically what I need to do.’ Everyone wonders how they got anything done without it.” – Tony Leombruno, TPM Champion at Ardagh Group
The enterprising energy company living in the dark
The company
Voltalia, a renewable energy producer and service provider.
The challenge
The company was using Excel spreadsheets to track maintenance activities, which created a massive gap in knowledge. They couldn’t properly manage documents, tickets, materials, failures, and quality controls, or identify and measure KPIs.
The solution and results
Voltalia dreamed of a mobile CMMS that could be used to track assets, manage tools and inventory, and standardize maintenance practices and reporting across the organization. They found everything they were looking for, and more, with Fiix’s CMMS software.
Since bringing Fiix onboard, Voltalia has increased access to KPIs and accountability while scheduling over 14,000 rounds of preventive maintenance, each one helping to cut costs, boost revenue and improve results.
What they’re saying
“All the info is in one place. It’s easy to manage and more reliable than Excel spreadsheets. The difference for us is total. We didn’t have any KPIs in the past. So it is 100% better now.” – Vasco Vieira, Maintenance Engineering Director at Voltalia
The mining goliath buried in inefficiencies
The company
Rambler Metals & Mining has 100% ownership of the Ming Copper-Gold Mine in Baie Verte, Newfoundland and Labrador, Canada with two sites and 160 employees on a 24/7 schedule.
The challenge
The company’s maintenance team ran on a paper-based system that had them mired in inefficiencies. A lack of standardization made them miss preventable problems, overlook efficiencies and waste time. Maintenance team members would spend hours writing notes and waste time shuffling through multiple handwritten documents to decide which problem to fix first.
The solution and results
Rambler explored cloud-based solutions to accomplish a much-needed overhaul of the work order process and improve communication between teams. They developed an 8-touchpoint scoring system. When Fiix scored highest on this scale (by 10 points!), they knew they had their CMMS provider.
Rambler saw a dramatic increase in productivity after implementing Fiix’s CMMS. The maintenance team gained 1.5 hours of wrench time, which was a 15% increase. The amount of time writing notes and reports decreased, asset knowledge among the team improved and the CMMS software became a cornerstone of Rambler’s lean strategy.
What they’re saying
“There’s no guesswork anymore. I have answers I didn’t have in the past. And we’re using the software in ways we didn’t think we would. For example, we now have data that’s used by payroll since everyone’s hours are being tracked accurately now.” – Scott Britton, General Manager of Operations at Rambler Metals & Mining
