Using maintenance work order software

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Getting started with work order software

The best way to maintain complex infrastructure is by using work order software, because it fully integrates all the equipment, people, and information involved, and puts everything at your fingertips. Maintenance revolves around work orders, so let’s take a look at how modern software work order systems function.

Work orders software makes work orders really easy to generate. For example, let’s say a factory worker detects a change in the sound of a machine but they aren’t sure what it means. They can submit a maintenance request through the CMMS as a system guest user, and you can turn that into a work order to address the issue.

Computerized schedules also generate work orders, which help you keep on top of that vital preventative maintenance. Sometimes things just happen out of the blue though, thing you never could have seen comping. In that case, you can use the work orders software to have work orders automatically triggered by machinery breakdown. Either way, you can use work orders software to generate a work order in seconds.

Plug in your tasks and technicians

Once you have your work order, the next step is to select a technician. Another benefit of work orders software is its ability to track which technicians have the best expertise and training for maintaining each piece of equipment. With your technician assigned, you can select tasks that need to be carried out from your online library. Technicians can also add tasks to work orders themselves, if they come up with an effective repair strategy in the “real world”.

Order your parts and supplies

Parts, parts, parts! No point getting to the job site if you don’t have the parts you need for the repair. Humans make mistakes all the time, but work orders software never forgets. Each asset that you own has its own profile, and when you select it for a work order, you’ll know what parts you need. This feature is accessible to technicians as well, so you always have the best information about what each piece of equipment requires.

Of course, the maintenance software system is where you’ll check your inventory, order new parts. If you have too many of something, or an item is discontinued, you can even put it on the marketplace. One person’s trash is another person’s treasure! Cut your overhead costs, and tidy up your maintenance facilities.

The best thing about work orders software is its ability to remember the right information at the right time.

How do I manage software work orders?

The beauty of work orders software is that the work orders actually live in the cloud, not on a piece of paper. That means they’re updated in real time. As a technician signs off on a completed repair, you can see their progress and quickly update your work order status with the click of a mouse. Done!

Mine the data for reports

And when all the work is done, work order software keeps on producing, by feeding all the important data into reports for later analysis. How long does it take each technician to service the same machine? How lean can we run our inventory? Are we saving all the money we can on operating costs?

Now you know. Work orders software cuts costs and adds value.

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